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CONTRACTOR PROCUREMENT

The right documentation makes tenders easier to compare.

We help clients organise procurement, prepare clear tender documents and evaluate tenders before selecting a contractor.

The aim is not just a price – it is the right scope, the right terms and the right conditions for construction.

Discuss your project

WHEN IS IT NEEDED?

When the project is ready to go to market.

This service is relevant when you are procuring a contractor and want the tenders to describe the same work. The scope is tailored to the project's size and stage.

  • 01RenovationWorks to existing spaces and building services.
  • 02AlterationsChanges to layout, use or structure.
  • 03ExtensionsAdditional floor area or volume for an existing building.
  • 04New constructionA new building on a plot or property.
  • 05Housing association projectsShared works involving several stakeholders.
  • 06Residential buildings & commercial propertiesContracts involving more disciplines and interfaces.

What we help you with

We can support the entire procurement process or individual parts, depending on where the project stands.

Procurement strategy
Choosing an approach and engaging the market according to the project's conditions, programme and scope.
Tender documents
Clear documentation describing the scope, requirements and commercial terms.
Contract structure & responsibilities
Support in defining responsibilities, scope and interfaces between the different parts of the project.
Invitation to tender
Organising invitations and handling questions and additional information during the tender period.
Tender comparison
Comparing price, scope, qualifications, terms and other relevant differences.
Negotiation & recommendation
Support before the final choice of contractor and contract discussions with the selected party.

FROM DOCUMENTATION TO CONTRACT

Procurement step by step.

The approach is tailored to the project, but the process usually follows the same sequence from documentation to a signed contract.

  1. 01

    Tender documents

    The scope, requirements and conditions are described.

  2. 02

    Tenders

    Documents are issued and questions are answered consistently.

  3. 03

    Comparison

    Tenders are compared on the same basis.

  4. 04

    Negotiation

    Uncertainties and departures are clarified in writing.

  5. 05

    Recommendation

    Decision-making information showing differences and risks.

  6. 06

    Contract

    The contract is checked against what was procured.

TENDER COMPARISON

The lowest price is not always the best tender.

Two tenders may differ in price for entirely different reasons. A comparison therefore needs to consider more than the total before the tenders can be assessed side by side.

  • Scope

    The totals are compared directly.

    What is included – and what is explicitly excluded.

  • Qualifications

    Conditions and exclusions are rarely read in full.

    Terms and qualifications that may affect the price later.

  • Alternative solutions

    Different methods are not apparent from the total.

    Proposed alternatives are assessed against the project's requirements.

  • Programme

    Start and completion dates are left out of the comparison.

    Construction duration and dependencies within the project.

  • Payment terms

    The payment schedule is overlooked.

    Payment schedules, unit rates and how changes are priced.

  • Other departures

    Differences only emerge during construction.

    Departures are clearly set out before a decision is made.

The comparison is based on the documentation submitted by tenderers. This page contains no actual tenders, prices or contractor names.

TENDER DOCUMENTS

Clearer documents lead to clearer tenders.

  • Defined scope
  • Clear interfaces
  • Coordinated questions and answers
  • Commercial terms

When scope and responsibilities are unclear, each tenderer interprets the project differently. The tenders then do not cover the same work, and questions left unresolved in the documents often resurface later in the project.

Thorough documentation describes the work to be carried out, the applicable requirements and the commercial terms. This makes tenders more comparable and discussions with contractors more straightforward.

OUR ROLE

We represent the client throughout procurement.

  • The client's representative
  • Coordinated documents
  • Comparison
  • Decision support

We organise the process, coordinate the documents, handle questions during the tender period, compare tenders and prepare clear decision-making information. We do not submit our own tenders or carry out the construction work.

Our appointment is with the client. We have no financial interest in which contractor is selected, and the decision is always yours. Where a contract requires legal assessment, we recommend appointing a solicitor.

Common questions about contractor procurement

What does contractor procurement involve?
The process starts with defining the project scope in tender documents, continues through tendering and comparison, and ends with selecting a contractor and signing the contract.
What should good tender documents include?
A defined scope, technical requirements, interfaces with other parts of the project, programme constraints and the applicable commercial terms.
How do you compare tenders from building contractors?
Tenders are assessed against the same documents. In addition to price, we compare scope, qualifications, alternative solutions, programme and payment terms so differences are visible.
Is the lowest price always the best tender?
Not necessarily. A lower price may reflect excluded work or qualifications. The content therefore needs to be considered alongside the total.
When should procurement planning begin?
Ideally during design development. The earlier scope and responsibilities take shape, the easier it is to prepare documents that produce comparable tenders.
Can you help with negotiation and contracts?
We support negotiations and check that the contract scope, payment schedule and programme reflect what was procured. Where legal assessment is needed, we recommend appointing a solicitor.
Can you continue as project or construction manager after procurement?
Yes. Many appointments continue with project and construction management, checks and quality assurance during construction.

Before and after procurement

Procurement connects the preparation stage with the construction that follows. These are the services most closely linked to it.

All services

ARE YOU PROCURING A CONTRACTOR?

Prepare clear documentation before tenders arrive.

Tell us where your project stands and we will help identify what needs to be in place before procurement.

Discuss your project